Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. The term document is defined as "recorded information or an object which can be treated as a unit". DM systems allow documents to be modified and managed but typically lack the records retention and disposition functionality for managing records. Key DM features are:
- Check In / Check Out and Locking
- Version Control
- Roll back
- Audit Trail
- Annotation and Stamps
- Summarisation
Document management systems today range is size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:
- Storage location
- Security and access control
- Version control
- Audit trails
- Check-in/check-out and document lock down
Document management, while still recognized and utilized independently, it is also a common component found within an Enterprise Content Management environment. AIIM's comprehensive certificate program on Enterprise Content Management provides a solid foundation and understanding of how document management systems inter-relate to other components within the ECM environment.
The information provided in this page is courtesy of AIIM ®. Please click here for more information on Document Management.